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Find the right information at the right time

Let you accelerate digital business transformation by breaking down silos in separate applications, systems, and repositories. Improve security, processing, and managing data and content, be it documents, images, emails, customer information, or other information objects.

Short Overview

M-Files

The M-Files platform for managing content and connecting all the data from business apps is built with key points in mind: it’s metadata-based, repository neutral, and intelligent. That means that you can find data across your organization based on what it is, not where it’s stored.

Employees can see information in context automatically, regardless of its system of origin. There is no need to worry about data migration – everything is kept exactly where it is and access is instantly granted.

Benefits for Business

Faster and easier operations

Let artificial intelligence help you streamline daily operations - M-Files uses artificial intelligence to help you optimize office work.

Increased efficiency

Employees don't spend valuable time searching for documents or guessing whether this is the last approved version with the latest changes.

Improved visibility

M-Files unifies documents and related data into a single view to make sure that everyone collaborates on the current and full information, which improves visibility between departments, projects, and throughout the company.

Transparency of processes

You can configure any workflow with the sequence of actions, responsibles and other parameters. M-Files allows you to distribute tasks, initiate and receive automatic notifications of assigned, completed and expired tasks.

Intensified control

M-Files maintains a full audit history and version control. Automatic permissions ensure that only authorized users have access to the data.

Agility and mobility

Access documents and files anytime, anywhere, and with any device. Having unprecedented access to relevant information through M-Files offers agility throughout your business processes, even if you're offline.

Features

Unified access point to all data and files

Search, access and manage all content across the company network. Use the M-Files interface or use the Office 365, SharePoint, Microsoft Teams, Google G Suite or Salesforce interface as a single point of access to all enterprise data.

Enterprise search

Search for information in any system or repository. Quick search of documents using keywords with word forms in 32 languages.

Easy content organization with metadata

Find information based on what it is rather than where it's stored. The metadata in M-Files puts information in context, without duplicating the actual data or document. You can manage all types of content from structured data to documents and metadata.

Intelligent services

Use artificial intelligence to help you manage documents and content more efficiently. Intelligent services offer tools for automatically selecting metadata and classifying documents using text and image analytics and using machine learning based on user patterns.

Collaboration and remote work

Collaborative editing, file sharing, and content access with any device. Full-featured mobile applications for all platforms.

Flexible deployment

M-Files can be deployed on your own server, in the cloud or in a hybrid environment.

Security

M-Files provides robust security capabilities like market-leading access control, audit trails, federated authentication, enterprise file encryption in transit and at rest, intrusion detection, data loss prevention, high availability and more.

Automated workflows

Setting up automated workflows with an indication of the sequence of actions, deadlines and responsible streamlines business processes. M-Files automatically sends a notification when there's a task that needs to be handled.

Who is this for?

Audit and Consulting

Law Firms

Banks and Finance

Logistics and Transport

Architecture, Construction, and Engineering

Manufacturing

Professional Services

Property Management

Streamline Document Flow

Try new approach to managing your information

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Frequently Asked Questions

    What is the average implementation time for a medium-sized company?

    The average period for the implementation project spans within 3 months with standard functionalities for document and process automation.

    How does M-Files differ from other ECM systems?

    • The key principle of M-Files, it is important what the user is looking for (content in context), and not where it is stored (location). This principle becomes the basis for the next generation of ECM systems and content services platforms.
    • The architecture of the M-Files system is based on metadata or properties, characteristics. Metadata is information that describes documents, files, or other objects in the system to associate information repositories with other applications. It allows users to quickly find the information they need and view content in context with other key information and business processes.
    • You can browse data in all connected systems and repositories with the same user interface — something that other ECM solutions don’t offer.

    Name 3 reasons, why we should choose M-Files as ECM system

    • Usability and fast learning thanks to familiar M-Files interface for Windows users. Employees do not want to have yet another system to work with. They want a tool that will be clear and easy-to-use from the first day of work.
    • Quick process of implementation and integration with existing systems. M-Files has ready-to-go solutions for integration with popular systems and services.
    • M-Files organizes and manages information based on ‘what’ it is, rather than ‘where’ it’s stored on the company network. Regardless of whether that information resides in the M-Files platform, or across other systems and repositories, information can be accessed and managed through a single view, without requiring costly and time-consuming data migration.